2025-26 GTCYS Student Enrollment Form

Please fill out the enrollment form below.

2025-26 Student Enrollment

The information you provide will be kept confidential by GTCYS and will not be shared with third parties.

Student Details

Student Name(Required)

First Last

Nickname/preferred name (Optional)

How do you pronounce your name? (Optional)

Student Gender(Required)

Boy

Girl

Non-Binary

Other

Student Gender - Other(Required)

Student Pronouns(Required)

He/Him

She/Her

They/Them

Other

Student Pronouns - Other(Required)

Student Race/Ethnicity(Required)

We collect this information because many funders require demographic data about the community we serve. Your responses will help us apply for continued funding and improve our programming.

American Indian, Indigenous, or Alaska Native

Central Asian, East Asian, South Asian, Southeast Asian, or Asian American

Black, African, or African American

Hispanic/Latinx

Native Hawaiian or Other Pacific Islander

Middle Eastern or North African

White or Caucasian

Multi-Racial (please specify)

Other

Student Race/Ethnicity - Other(Required)

Multi-Racial Details

Language(s) Spoken at Home (Optional)

If a language other than English is spoken at home, please share that information so GTCYS can better serve and support your family.

Student Primary Address(Required)

Street Address Address Line 2 City State ZIP Code

Student Email(Required)

Please enter a different email than a parent/guardian email. If the student does not have an email, enter none@none.com.

Enter Email Confirm Email

Student Grade for 2025-26 School Year(Required)

If this student is homeschooled, please enter their equivalent grade level.

Student Instrument(Required)

Student School(Required)

If you do not see your school, please select "other" and enter your school name.

Other School(Required)

Select which school music programs this student will participate in for the 2025-26 school year.(Required)

GTCYS strongly encourages students to participate in their school music programs. If a GTCYS student’s school band or orchestra concert conflicts with a GTCYS event, the student should prioritize attendance at their school concert.

School Band

School Orchestra

Both School Band and School Orchestra

Neither School Band nor School Orchestra

Please share why this student isn’t participating in their school program(Required)

Orchestra Director Name(Required)

If not known, please enter NA for both first and last name. Please enter your school orchestra conductor, not your GTCYS conductor.

First Last

Orchestra Director Email(Required)

If unknown, enter none@none.com

Band Director Name(Required)

If not known, please enter NA for both first and last name. Please enter your school band conductor, not your GTCYS conductor.

First Last

Band Director Email(Required)

If unknown, enter none@none.com

Student Directory(Required)

Share a fun fact about this student to include in the student directory (ie. a hobby, interest, or special skill outside of music)

Upload this student's photo for the student directory

This photo will be used to help students, conductors, and staff get to know the faces and names of the students in their orchestra.

Accepted file types: jpg, jpeg, png, Max. file size: 35 MB.

Parent/Guardian 1 Details

Parent/Guardian 1 Name(Required)

First Last

Parent/Guardian 1 Email(Required)

Enter Email Confirm Email

Parent/Guardian 1 Phone(Required)

Is this parent/guardian a GTCYS alum?(Required)

Yes

Parent/Guardian 1 Employer

Please consider sharing your professional information to help us understand your skills for potential volunteer activities and special projects. It also helps us connect with businesses for public relations and fundraising efforts, including matching gifts, sponsorships, and grants, which are essential to supporting our programs.

Title or Occupation

Parent/Guardian 1 Address(Required)

Same as the student’s address above

Different than the student’s address above

Parent/Guardian 1 Address(Required)

Street Address Address Line 2 City State ZIP Code

Does this child live with a second parent/guardian?(Required)

Yes

Parent/Guardian 2 Details

Parent/Guardian 2 Name(Required)

First Last

Parent/Guardian 2 Email(Required)

Enter Email Confirm Email

Parent/Guardian 2 Phone(Required)

Is this parent/guardian a GTCYS alum?(Required)

Yes

Parent/Guardian 2 Employer

Title or Occupation

Parent/Guardian 2 Address(Required)

Same as the student’s address above

Different than the student’s address above

Parent/Guardian 2 Address(Required)

Street Address Address Line 2 City State ZIP Code

Does this child live with a third parent/guardian?(Required)

Yes

Parent/Guardian 3 Details

Parent/Guardian 3 Name(Required)

First Last

Parent/Guardian 3 Email

Parent/Guardian 3 Phone

Is this parent/guardian a GTCYS alum?

Yes

Parent/Guardian 3 Employer

Title or Occupation

Parent/Guardian 3 Address

Same as the student’s address above

Different than the student’s address above

Parent/Guardian 3 Address

Street Address Address Line 2 City State ZIP Code

Does this child live with a fourth parent/guardian?(Required)

Yes

Parent/Guardian 4 Details

Parent/Guardian 4 Name(Required)

First Last

Parent/Guardian 4 Email

Parent/Guardian 4 Phone

Is this parent/guardian a GTCYS alum?

Yes

Parent/Guardian 4 Employer

Title or Occupation

Parent/Guardian 4 Address(Required)

Same as the student’s address above

Different than the student’s address above

Parent/Guardian 4 Address

Street Address Address Line 2 City State ZIP Code

Are there any details you would like to share about your child's living situation? (Optional)

Medical Information & Emergency Contact

This information is required so GTCYS staff can help ensure the health and safety of students at GTCYS activities, and it will remain confidential. Please provide complete and accurate details — sharing this information allows us to best support your student’s well-being and success in GTCYS. Please be forthright. Disclosing complete and accurate information is in your student's best interest so we can support their success in GTCYS.

Please describe any physical, social, emotional, developmental, or mental health conditions or concerns. Please be thorough and transparent. Disclosing complete information helps us more effectively support your student.(Required)

Type NA if not applicable

Is there anything else we should know about this student to help us create an optimal learning environment for them?

Is this student taking any medication?(Required)

Yes

Please list all medications, including the name, purpose, dosage, frequency, and times when the student requires medication. Should any of these be kept with the student? Do any require administration on an emergency basis?(Required)

Does this student have any allergies, including but not limited to medications, environmental allergies (pollen/animal dander/insect bites), food allergies or intolerances (i.e. shellfish, eggs, gluten, nuts, etc.), or other allergies not listed?(Required)

Yes

Please describe each allergy and/or intolerance, the typical reaction, and typical treatment:(Required)

Please check any dietary restrictions or preferences:(Required)

To the extent possible, we will defer to these preferences for food at GTCYS activities throughout the year.

None

Gluten-free/gluten intolerant

Dairy-free

Vegetarian

Vegan

Kosher

Halal

Other

Other dietary restriction/preference:(Required)

Emergency contact, if parents/guardians cannot be reached (required)

Emergency Contact Name(Required)

First Last

Relationship to Student(Required)

Emergency Contact Cell Phone(Required)

Parent/Guardian Medical Consent

Name of authorized parent or guardian completing this consent form:(Required)

First Last

Please check the following boxes to signify your agreement to these statements:(Required)

I give my permission for the student named above to participate in GTCYS, which comprises a range of rehearsals, performances and social events. I understand that there may be times when illness or accident may occur, requiring immediate medical attention, and that it may not be possible to contact me immediately.

Permission 2

I give my general consent to the administration of minor first aid to the student to deal with matters of comfort or convenience and not requiring the attendance of medical personnel (e.g. cleaning a minor cut or scrape, providing over the counter medicine, etc.).

Permission 3

In the event of an emergency, I authorize GTCYS to make arrangements for qualified professional medical and surgical care for my child/ward without my prior approval. I understand that I will be notified by the quickest means possible if this authority is exercised. I also agree to accept financial responsibility for charges in excess of those covered by my health insurance.

Media Information, Code of Conduct, and GTCYS Culture

Media Disclaimer(Required)

By registering and participating in GTCYS, parents/guardians give permission for their student’s image and likeness to potentially be used in print, digital, or other media for program and promotional materials created and published by GTCYS or its program partners. Online photos will only include student names when applicable, at our discretion.

Yes, I understand

Carpool Opt-Out

Before the semester begins, GTCYS will compile and share a list of addresses and primary parent emails for each orchestra to help families coordinate carpools. If you don’t want to be included on the list, please click below.

No, I do not want to be included on the list for carpools.

I agree to follow GTCYS’ community expectations:(Required)

• Treat others with kindness and respect.
• Listen actively and attentively.
• Be brave advocates for a positive, inclusive, and supportive multicultural community.
• Practice regularly and honor the privilege of making music together.
• Embrace mistakes as opportunities to learn and grow.
• Respect all facilities and spaces used for GTCYS activities.
• Be present: follow the attendance and cell phone policy and notify GTCYS in advance of any absences.

I agree to the above terms

Conduct and Policies Agreement(Required)

CONDUCT & POLICIES

Inclusivity: GTCYS prohibits discrimination regarding race, ethnicity, color, religion, national origin, citizenship status, migrant, immigrant, and refugee status, age, sex, sexual orientation, gender identity or expression, and mental or physical abilities. Each student’s gender identity will be respected, and the student’s preferred name and pronoun will be used. As we strive to create an equitable and inclusive program for all, we encourage every member of the immediate GTCYS community (students, parents/guardians, staff) to help by identifying and challenging individual or systemic acts of racism and other forms of discrimination if they arise.

Behavior Violations: Examples of minor behavior infractions that go against GTCYS expectations include, but are not limited to: failing to follow directions; speaking out of turn; being disrespectful to conductors, coaches, parent volunteers, staff, or peers; touching other students or their instruments without permission; or misusing GTCYS’ program venues by running or eating/drinking in areas where it is not permitted. Major behavior infractions may include, but are not limited to: physical or emotional conflicts, intentional damage to instruments, or vandalism of facilities.

Consequences: If a student does not follow the expectations outlined above, GTCYS staff will meet with the student and their parents/guardians to address the behavior. Before participating in their next orchestra activity, the student will be required to complete a behavior agreement that outlines specific steps for improvement. This process is designed to help students reflect on their actions and take responsibility for making positive changes. If the student violates the behavior agreement, a second conference will be held, and the student may be placed on probation or dismissed from the program.

Bullying and Harassment: GTCYS strictly prohibits bullying or harassment of any kind. GTCYS will investigate, respond to, remediate, and discipline any reported acts of bullying. Students who have been bullied or harassed, or individuals who have witnessed another member of the GTCYS community being bullied or harassed, should immediately inform the conductor. If the individual does not wish to communicate with the conductor for any reason, the individual should contact GTCYS’ Program Director or Executive Director.

Drugs: The distribution, possession and/or un-prescribed use of narcotics, alcohol, cigarettes, and other controlled substances by members is unlawful and strictly forbidden. Any violation will lead to disciplinary review, including probation or dismissal.

Other Policies: GTCYS students and families are expected to follow GTCYS’ other policies, including the Child Protection Policy and Gender Inclusion Policy

Probation and Dismissal: A musician may be put on probation or dismissed from GTCYS without a refund at the discretion of the conductor and/or Executive Director for reasons including, but not limited to: lack of musical preparedness, behavior/conduct concerns such as, but not limited to: violation of the terms of a behavior agreement, bullying, harassment, vandalism, theft, use of illegal substances, violence, the possession of a weapon, or any behavior that undermines the integrity of the organization.

Positive Ambassadorship: Every GTCYS participant represents the organization through their behavior at all GTCYS activities, including rehearsals, retreats, concerts, special events, and tours. Because GTCYS rents space for its programs, participants are expected to act as respectful guests, treating all facilities, staff, and property with care and consideration at all times.

Musical Preparation: Coming to rehearsals prepared is essential for all students’ success. This includes:

Practice at home: Students are expected to learn their individual parts at home so that rehearsals can focus on putting the full ensemble together. As a general guideline, plan to spend at least 10 minutes each day practicing your GTCYS music—this is known as the “GTCYS 10.” Consistent home practice helps ensure productive rehearsals and musical growth.
Bring music, a pencil, music stand, and all necessary instrument accessories (e.g. reeds, rock stops, mallets) to every GTCYS activity.
Seek help on challenging music sections (for example from a private teacher, or band or orchestra director if you have one)

Cell Phones: Cell phones may not be used during GTCYS activities and must be put away when students arrive. Phones will be confiscated if students have them out during activities. Continued misuse may result in probation or dismissal without a refund.

Instrument Liability: Students are fully responsible for the care and safety of their own instruments and accessories during all GTCYS activities. GTCYS is not liable for any instruments or accessories that are lost, stolen, or damaged. If an instrument is damaged during a GTCYS activity, the student(s) involved must report the incident to their conductor right away. GTCYS staff will notify the student’s parents/guardians with the information available and provide contact details so families can work together to resolve the issue. When needed, a meeting may be scheduled with the conductor and GTCYS staff to determine appropriate restorative steps. GTCYS strongly recommends that all students have insurance for their instruments. Instruments should be kept in their cases when not in use, and students must be mindful of others to help prevent accidents.

Participation in School Band and Orchestra Programs: GTCYS values and supports the important role school music programs play in students’ development. Our programs are meant to enhance and build upon the musical experiences students receive at school, not replace them. While we cannot require participation, GTCYS strongly encourages all members to actively participate in school band and orchestra programs. If a school concert conflicts with a GTCYS event, students should prioritize their school performance and submit a GTCYS absence form as soon as the conflict is known.

Payment and Refunds: GTCYS families must pay all tuition and fees by the deadlines outlined in the enrollment form. Contact sara@gtcys.org with questions about payments.

I agree to the above terms

GTCYS CONSENT, AUTHORIZATION, AND RELEASE(Required)

THIS CONSENT, AUTHORIZATION, AND RELEASE (the “Consent”) provided to the Greater Twin Cities Youth Symphonies (“GTCYS”) in connection with its 2025 – 2026 GTCYS Season.

I, the parent and/or legal guardian of the student named in this form, consent to my student’s voluntary participation in GTCYS’ 2025 – 2026 season of activities. I acknowledge that there are risks associated with participation including, but not limited to, physical and/or psychological injury, pain, suffering, illness, disfigurement, temporary or permanent disability, death or economic loss. Such injuries or outcomes may arise from GTCYS or other’s actions, inactions, or negligence, or the condition of GTCYS’ rented venues or facilities. I assume all risks of Student’s participation in GTCYS, whether known or unknown to us. I agree that I have been given sufficient opportunity to ask questions and obtain information about the programs and measures being taken to promote health and safety. I understand that my student is free to withdraw from participation at any time. My contact information is included in this form.

I, the parent and/or guardian, release GTCYS of all claims arising from Student’s participation in GTCYS and agree to indemnify, protect and save GTCYS harmless against and from any and all damages, losses, liabilities, obligations, claims, costs and expenses (including, without limitation, attorney fees and court costs) of any kind or any nature whatsoever which may at any time be imposed upon, incurred by or asserted or awarded against the GTCYS arising in whole or in part out of Student’s participation during the 2025-26 season. This release is without reservation of any kind except liabilities arising out of any wrongful acts on the part of GTCYS, its directors, and employees.

This Consent shall be binding upon the parent(s) or guardian(s) whose signature(s) appear(s) below and their respective assigns, and inures to the benefit of GTCYS, and its successors and assigns.

This Consent shall in all respects be governed by, and construed and enforced in accordance with, the laws of the State of Minnesota.

2025-26 GTCYS Student Enrollment Form

2025-26 Student Enrollment

Student Details

Parent/Guardian 1 Details

Parent/Guardian 2 Details

Parent/Guardian 3 Details

Parent/Guardian 4 Details

Medical Information & Emergency Contact

Parent/Guardian Medical Consent

Media Information, Code of Conduct, and GTCYS Culture

Tuition Payment

Pay in Full Credit Card

Pay in Full Check

Set up monthly payments

Intend on applying for assistance

I have received an assistance award

Defer placement to later in the season

Serving Community.
Supported by Community.

Greater Twin Cities Youth Symphonies

2025-26 Student Enrollment

Student Details

Parent/Guardian 1 Details

Parent/Guardian 2 Details

Parent/Guardian 3 Details

Parent/Guardian 4 Details

Medical Information & Emergency Contact

Parent/Guardian Medical Consent

Media Information, Code of Conduct, and GTCYS Culture

Tuition Payment

Pay in Full Credit Card

Pay in Full Check

Set up monthly payments

Intend on applying for assistance

I have received an assistance award

Defer placement to later in the season

Serving Community. Supported by Community.

Stay Connected

Serving Community.
Supported by Community.