2026-27 Musician Handbook: Parent Involvement
Volunteering
GTCYS greatly appreciates volunteers, who provide valuable assistance at concerts, retreats, special events, and office tasks. If you’d like to learn more about GTCYS volunteer opportunities, please complete our volunteer interest form. Volunteering is a meaningful way to be involved, meet other GTCYS families, and make a difference for students. Please contact Sara Minder at sara@gtcys.org for more information.
Treat Night Coordinators
Each orchestra has 2-4 Treat Night Coordinators. These volunteers organize one treat night per month and plan their orchestra’s year-end party. Treat Night Coordinators will be recruited in late summer/early fall. If you are interested in serving as a Treat Night Coordinator, please contact Sara Minder at sara@gtcys.org.
Family Etiquette at GTCYS Events
Parents and family members are welcome to observe regular rehearsals if space allows. Parents should not interact with their student or the conductor during rehearsal. Retreats and dress rehearsals are closed to parents and the public with the exception of volunteers who have signed up to help in advance.
Staying Informed
We rely on parents to help ensure that students fulfill their GTCYS commitment, and it is critical for parents to stay informed. GTCYS sends weekly newsletters via email. It’s important for parents to regularly check their email and read these newsletters. If you aren’t receiving weekly emails from GTCYS, please contact Sara Minder at sara@gtcys.org to ensure that we have the correct contact information on file.
Each orchestra also has their own member page. Member pages include important information, like calendars, absence forms, and links to online music. Member pages are password protected. If you aren’t sure what the password is, please contact Sara Minder at sara@gtcys.org.
Spread the Word About GTCYS!
Families are our best representatives! Your words of support to friends, family, and colleagues help get the word out about GTCYS. You can spread the word by:
- Inviting friends or family to attend concerts
- Inviting friends or family to join the GTCYS mailing list
- Encourage other families with musical children to join GTCYS
- Share our news on Facebook, Instagram, or LinkedIn
- Advocate the value of music education to school officials
Your Support Matters
As a nonprofit, GTCYS depends on charitable support to make high-quality music education accessible to all. Tuition covers only about half the cost, so your generosity directly benefits your student and their peers by providing:
- Access for All: $300,000+ in scholarships ensure no student is turned away.
- Exceptional Instruction: Top-tier training for every student supports artistic and personal growth.
- Inclusive Opportunities: With welcoming entry points and pathways, every young musician has the chance to thrive.
Make a gift today to help every student reach their potential, musically and personally. Thank you!